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Database guide last
updated March 3, 2009

Copyright 2009,
Wolters Kluwer Health

All Fields for Display, Print, Email, and Save: Use the Select Fields button in the Results Manager at the bottom of the Main Search Page to choose the fields for a record.

Elements of Source (SO) Field: Ovid searches the following fields as part of the record source.

The Abstract (AB) field contains 100-200 word originally written summary of the main points of the document.

An Accession (AN) field contains a unique accession number, which allows for the retrieval of a specific record at any time.

The Author(s) (AU) field contains the names of personal authors as cited in the original publication. Look up names in the Index if you are uncertain of the spelling of an author's name.

The Book Source (BK) field contains publisher information for the book. Information such as publisher, publication place, pagination, year published, book price and book title can be listed in this field. You can search for any word book source.

The Classification Code (CC) field contains the RILM Classification allocated to a record, which are the broadest subject heading that pertain to each publication cited, such as Historical Musicology: Baroque, or Ethnomusicology: Asia. In some instances, such as a larger historical work that spans more than one century, there may be two or three classification codes. Each one is searchable.

The Conference Title (CF) field contains the title of the conference discussed in the citation. 

This field is only present in records entered from 1989 onwards.

The Country of Publication (CP) field contains the country of publication of the journal article or document being cited.

The Collection Title (CT) field contains the overall title of a collection of articles, which may have been published across several issues of a journal title.

You may wish to retrieve every Classification Code that includes a particular word or words.  This is done by searching the desired word(s) in the Classification Codes Word (CW) field.

The Conference Year/City (CY) field features the date and location of the conference in citations for conference proceedings.

This field is only present in records entered from 1989 onwards.

The Academic Discipline (DA) field contains the name of the academic discipline of a dissertation or degree.

The Document Delivery (DD) field contains a document number which can be used when ordering documents from document delivery agencies.

The Degree Institution (DI) field contains the name of institution or university of a dissertation or degree.

The Degree Date (DG) field contains the date when a degree was awarded.

The Degree Name (DN) field contains the name of the type of degree awarded, such as Ph.D. dissertation or M.A. Thesis.

The Distributor(s) (DS) field contains the name of the distributor(s) of non-book materials.

The Document Type (DT) field provides the format of the original document.

The Editor(s) (ED) field contains the names of editor(s) of collections of articles.

The Heading Word (HW) index allows you to retrieve every descriptor that includes a particular word by searching a single word in the Subject Headings (SH) field.

The ISBN (IB) field contains the International Standard Book Number (ISBN) assigned to the book described in the record. This number uniquely identifies the book and facilitates ordering. Omit the hyphens from the ISBN when searching.

The International Standard Music Number (IG) field contains the International Standard Music Number of a printed music publication, such as a part, a score, or an element in a multi-media kit. Include the hyphen in the ISMN when searching.

The Issue Part (IP) field contains the issue and/or part for a particular volume of a journal.  The IP field displays as part of the Source (SO) field. 

The ISSN (IS) field contains the International Standard Serial Number (ISSN) for the journal article described in the record. This number facilitates ordering the original document. Include the hyphen in the ISSN when searching.

The Journal Name (JN) field contains the name of the journal containing the item being cited.

Journal names are indexed as phrases, so enter enough letters in the journal issue to locate the name in the index. This field usually displays as part of the Source (SO) field.

The Journal Word (JX) field contains individual words from every journal name.

This field is used to retrieve every occurrence of a journal which includes a particular word, such as "psychology".

The Library of Congress Number (LC) field contains a unique seven-character code assigned to the original document by the Library of Congress. When searching, use the entire code, including hyphens.

This field is only present in records from 1989 onwards.

The Language (LG) field contains the language of the article. Search using the field label (LG), or select language names from the Language Field-Specific Index.

The Linking Record (LL) field contains an accession number that link the child record to the parent record.

The Local Message (LM) field contains messages created by your OVID System Administrator to indicate information about journals held in your institution.

The Language of Summary (LS) field specifies the language of a summary that is published with an item. It is possible to limit search results using this field.

This field is only present in records entered 1989 onwards.

The Language Translated From (LT) field indicates the original language of the document.

This field is only present in results entered from 1989 onwards.

The Language of Media Notes (LU) field contains the language of any notes which are included with a non-printed item.

This field is only present in records entered from 1989 onwards.

The Media Label (ML) field contains the name of the company that produced the sound recording.

You must hyphenate multi-word phrases when searching.

As an alternative to searching with the field label, you can browse names of media labels and search for them directly from the media label Field-Specific Index.

This field-specific index contains only names drawn from the ML field, therefore, your search will always yield results. Search results display in the ML field.

This field is only present in records entered from 1989 onwards.

The Media Catalog Number (NM) field contains the ordering number for non-print items.

The field is only present in records from 1989 onwards.

The Romanized Title (NR) field contains romanized title in the original document language.

The Subject Headings (Names) (NS) index allows you to search for personal names.

The Notes (NT) field contains additional information about the document.

The Original Abstract (OA) field contains non-English abstract in the original document language. If the original abstract was in a non-Roman alphabet, the Original Abstract is transliterated or is not present.

The Other Contributors (OC) field contains the names of people who have made an intellectual contribution to an item. These include illustrators, compilers, photographers, translators, amongst others.

The Original Title (OT) field contains non-English titles in the original document language. If the original title was in a non-Roman alphabet, the Original Title is transliterated or is not present.

When searching for French titles, omit article prefixes. For example, search for "heure" rather than "l'heure."

The Publisher (Word) (PA) index is an index that enables you to search for details of all publishers, by searching in the Publisher (PB) fields simultaneously. Search results display in the individual fields.

The Publisher (PB) field contains details of the publisher of the item.

The City of Publication (PC) field contains the city of publication of the journal article or document being cited.

The Physical Description (PD) field contains terms that describe the entry itself or special features included within the entry, such as thematic catalogue, technical drawings, bibliography, discography, illustrations.

The Page Number (PG) field contains the page of the document. This field appears as part of the Source (SO) field whenever the SO field is available. 

The Author (Reviews) (RA) field contains the names of authors of articles that are reviews of books or other publications cited in the database.

The ISSN (Review) RI field contains the International Standard Serial Number (ISSN) of the journal title in which an article that is a review of another article that is already cited in the database.

This field is only present in records entered from 1989 onwards.

The Review Records (RR) field is a special field that enables you to search in both the archive and current reviews fields simultaneously. Search results display in the individual fields.

If the document is part of a series, the Series (SE) field indicates the full series title. You can search for any word or phrase of a series title.

The Subject Headings (SH) field contains additional indexing terms. This field is not present in records added during the most recent five years.

If the document is part of a series, the Series (SE) field indicates the full series title. You can search for any word or phrase of a series title.

The SP field contains the name of organization(s) that sponsored an event or publication.

This field is only present in records entered from 1989 onwards.

The Technical Drawing of Instrument (TD) field contains information about a technical drawing of an instrument. It may also include some information about the instrument itself.

This field is only present in records entered from 1989 onwards.

The Title (TI) field contains the title of the record. You can search for any word or phrase in this field.

The Subject Headings (Topical) (TS) index allows you to search for individual topical subject headings used in RILM.

The Update code (UP) field is in the format YYYYMM, where YYYY is the 4 digit year and MM is the month of the update.

The UP field is phrase indexed.

The URL (UR) field contains the URL (Uniform Resource Locator), for example, http://users.ox.ac.uk/~scat0385, where an online version of the document, a full-text version of the document, or additional information such as journals can be found.

You can use the XURL to retrieve all records that contain a URL for either or both the main bibliographic citation or a review record.

The Volume (VO) field contains the volume of the periodical that contains the article. 

This field displays as part of the Source (SO) field whenever the SO field is present. The Volume (VO) field is word indexed.

The Record Features (XR) field enables you to limit your search to records with specific attributes. At this time, you can limit your search to records that contain an abstract and/or review(s). For best results, use the Record Features Field-Specific Index described below.

The XURL (XU) field indicates whether the record contains an URL.

The Publication Year (YR) field indicates the year in which the document was published. You can search for an individual year or a range of years. Search using the field label (PY), or select individual years from the Publication Year Field-Specific Index.