Ovid Database Guide

FIAF Databases (Film/TV Documentation Collections)
(IDFT-OV) Database Guide

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Database guide last
updated September 17, 2014

The FIAF Databases are published by the International Federation of Film Archives (FIAF) and contains several databases: the International Index to Film Periodicals, the International Index to Television Periodicals, the List of Periodicals Indexed, the Treasures from the Film Archives, the Bibliography of FIAF Affiliates Publications and the International Directory of Film and TV Documentation Collections.

The International Directory of Film and TV Documentation Collections contains detailed information on the documentation collections of the world's foremost film archives, libraries, and educational institutions. The entries indicate contact and access information, as well as thorough descriptions and enumerations of materials collected. Of particular note is the index to manuscript and special collections.

Database, Years of Coverage and Database Description
Database Name	Years of Coverage	Database Description
IDFT-OV	N/A	Film/TV Documentation Collections

The limit of databases that you can select for a multifile search session is based upon database segments rather than actual databases. The Ovid multifile segment limit is set at 120 to avoid impacting your search sessions. This database includes 1 segment.

This database is updated online annually.

Fields
The following list is sorted alphabetically by field alias. Click a field name to see the description and search information.
All Fields in this Database
	Access (AC)	Institute Name (IT)	Special Collections (SP)
	Accession Number (AN)	Library Publications (LP)	Staff (ST)
	Address (AD)	Notes (NT)	Unpublished Materials (UM)
	Artifacts and Memorabilia (AM)	Published Materials (PM)	Visual and Sound Materials (VS)
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Default Fields for Unqualified Searches: Searching for a term without specifying a field searches the following fields.
	Address (AD)	Special Collections (SP)	Staff (ST)
	Institute Name (IT)
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Default Fields for Display, Print, Email, and Save: The following fields are included by default for each record.
	Accession Number (AN)	Institute Name (IT)	Staff (ST)
	Address (AD)	Notes (NT)
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All Fields for Display, Print, Email, and Save: Use the Select Fields button in the Results Manager at the bottom of the Main Search Page to choose the fields for a record.
	Access (AC)	Institute Name (IT)	Special Collections (SP)
	Accession Number (AN)	Library Publications (LP)	Staff (ST)
	Address (AD)	Notes (NT)	Unpublished Materials (UM)
	Artifacts & Memorabilia (AM)	Published Materials (PM)	Visual & Sound Materials (VS)
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The following list is sorted alphabetically by the two-letter label, and includes the relevant alias, at least one example for all searchable fields, and a description of the field.

Label	Name / Example
AC	Access [Word Indexed] letter.ac
	The Access (AC) field Information on how the collections can be accessed is included here. Details on conditions of access, hours of services, reference services, loans, exchanges, and reproduction services and charges are described.
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AD	Address [Word Indexed] mailing.ad.
	The Address (AD) field includes street address, mailing address if different, e-mail, phone, fax, and website.
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AM	Artifacts and Memorabilia [Word Indexed] incomplete.am.
	The Artifacts & Memorabilia (AM) field contains descriptions of collections of projectors, pre-cinema apparatus and other equipment, memorabilia, and other materials not covered elsewhere. Some collections also include details on collections of costumes, props, and designs. The field can be searched by any word.
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AN	Accession Number [Phrase Indexed] fiaf0000000001.an.
	The (AN) Accession Number field is a digit unique identifier assigned to each record in the database.
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IT	Institute Name [Phrase Indexed] british universities film video council.it.
	The Institute Name (IT) field contains the name of the parent institution and documentation center. For most efficient searching you may browse for it directly from its index list.
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LP	Library Publications [Word Indexed] awareness.lp.
	The Library Publications (LP) field is a lists works published by the documentation center, including guides to collections, acquisitions lists, filmographies, book cataloges, and monographs. The field is searchable by any word.
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NT	Notes [Word Indexed] broadcast.nt.
	The Notes (NT) field includes notes regarding the general scope of the documentation collection, as well as information on when the institution and collection were founded.
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PM	Published Materials [Word Indexed] filmarchiv.pm. screened.pm.
	The Published Materials (PM) field includes descriptions of collections of published materials, such as books, periodicals, newspapers, souvenir programs, festival catalogs, press books, press kits, cd-roms, microfilm, and databases. Descriptions may indicate, if known, number of objects, cataloging status or system, broad subjects, and scope. The field can be searched by any word.
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SP	Special Collections [Word Indexed] account.sp.
	The Special Collections (SP) field includes descriptions of manuscript and other special collections held by the documentation centers. These may include personal papers, correspondence, production and business records, studio files, corporate and personal archives, and other special collections. The field is searchable by any word.
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ST	Staff [Word Indexed] abel.st.
	The Staff (ST) field is a lists names of staff members and their positions.
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UM	Unpublished Materials [Word Indexed] approximately.um.
	The Unpublished Materials (UM) field describes collections of unpublished materials, including unpublished screenplays, clippings files, scrapbooks, and production files. Some descriptions include quantity and subject as well. The field can be searched by any word.
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VS	Visual & Sound Materials [Word Indexed] alphabetically.vs.
	The Visual & Sound Materials (VS) field is a descriptions of collections of still photographs, slides, posters, videos, and sound recordings are included in the VS field. Some descriptions indicate scope and subject areas covered. The field can be searched by any word.
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Advanced Searching
You can use special search syntax to combine search terms or strategically develop a search.
Operator	Syntax	Search Example	Sample Results
OR	x or y	bipolar or mania	"In some respects the patient's mood and actions were similar to the pathologic elations observed in episodes of mania and hypomania among psychotics and neurotics"
	The OR operator retrieves records that contain any or all of the search terms. For example, the search heart attack or myocardial infarction retrieves results that contain the terms heart attack, myocardial infarction or both terms; results are all inclusive. You can use the OR operator in both unqualified searches and searches applied to a specific field.
AND	x and y	schizophrenia and diet	"There seem to be only two types of behavioral disorders that are responsive to dietary intervention--depression and ADHD."
	The AND operator retrieves only those records that include all of the search terms. For example, the search blood pressure and stroke retrieves results that contain the term blood pressure and the term stroke together in the same record; results are exclusive of records that do not contain both of these terms. You can use the AND operator in both unqualified searches and searches applied to a specific field.
NOT	x not y	depression not bipolar	"Constructs for a Theory of Reactive Depression."
	The NOT operator retrieves records that contain the first search term and excludes the second search term. For example, the search health reform not health maintenance organizations retrieves only those records that contain the term health reform but excludes the term health maintenance organizations. In this way, you can use the NOT operator to restrict results to a specific topic. You can use the NOT operator in both unqualified searches and searches applied to a specific field.
Adjacency (ADJ)	x y	bipolar depression	"mechanisms of action; clinical indications; unipolar major depression; bipolar depression; dysthymia"
	The Adjacent operator (ADJ) retrieves records with search terms next to each other. You do not need to separate search terms manually by inserting ADJ between them, because when you separate terms with a space on the command line, Ovid automatically searches for the terms adjacent to one another. For example, the search blood pressure is identical to the search blood adj pressure.
Defined Adjacency (ADJn)	x ADJn y	bipolar adj3 depression	"The New York High-Risk Project (NYHRP) is a multitrait, multimeasurement prospective study, in which 2 independent samples of offspring of schizophrenic, affectively ill (those with major depression or bipolar 1 disorder), and psychiatrically normal parents have been followed from mid-childhood to midadulthood."
	The defined adjacency operator (ADJn) retrieves records that contain search terms within a specified number (n) of words from each other in any order. To use the adjacency operator, separate your search terms with ADJ and a number from 1 to 99. For example, the search physician adj5 relationship retrieves records that contain the words physician and relationship within five words of each other in either direction. This particular search retrieves records containing such phrases as physician patient relationship, patient physician relationship, or relationship of the physician to the patient.
Frequency (FREQ)	x.ab./FREQ=n	depression.ab. /freq=5	"Anaclitic and introjective depression are characterized by different impairments of cognitive schemas as well as by different symptoms and different qualities of interpersonal relatedness."
	The frequency operator (FREQ) lets you specify a threshold of occurrence of a term in the records retrieved from your search. Records containing your search term are retrieved only if the term occurs at least the specified (n) number of times. In general, records that contain many instances of your search term are more relevant than records that contain fewer instances. The frequency operator is particularly useful when searching a text field, such as Abstract or Full Text, for a common word or phrase.
Unlimited Truncation ($)	x$	rat$	"Biological substrates of human sexuality"
	Unlimited truncation retrieves all possible suffix variations of the root word indicated. To apply unlimited truncation to a term, type the root word or phrase followed by either of the truncation characters: $ (dollar sign) or : (colon). For example, in the truncated search disease$, Ovid retrieves the word disease as well as the words diseases, diseased, and more.
Limited Truncation ($)	x$n	dog$1	"The inhibitory type of nervous systems in the dog."
	Limited truncation specifies a maximum number of characters that may follow the root word or phrase. For example, the truncated search dog$1 retrieves results with the words dog and dogs; but it does not retrieve results with the word dogma.
Mandated Wildcard (#)	xx#y	wom#n	"The principal reason for adopting such a procedure is that it avoids the necessity of separate norms for men and women."
	Searching with a mandated wildcard retrieves all possible variations of a word in which the wildcard is present in the specified place. You can use it at the end of a term to limit results to only those that contain the word plus the mandated character. For example, the search dog# retrieves results that contain the word dogs, but not those that contain the word dog, effectively limiting results to only those that contain the plural form of the word. The mandated wild card character (#) is also useful for retrieving specialized plural forms of a word. For example, the search wom#n retrieves results that contain both woman and women. You can use multiple wild cards in a single query word.
Optional Wildcard (?)	xx?y	colo?r	"The psychologist's effort at classifying intelligence is more what the layman does when he tries to distinguish colors of the rainbow."
	The optional wild card character (?) can be used within or at the end of a search term to substitute for one or no characters. This wild card is useful for retrieving documents with British and American word variants since it specifies that you want retrieval whether or not the extra character is present. For example, the optional wildcard search colo?r retrieves results that contain the words color or colour. You can use multiple wildcards in a single query word.
Literal String ("")	"x / y"	"go / no go"	"go/no-go signal detection, two-alternative, forced-choice localization, adult-infant differences, otitis media and infant absolute thresholds, inattention and infant thresholds"
Literal String ("")	"n"	"3".pg	"The law and public policy. (pp. 3-12)."
	Quotation marks can be used to retrieve records that contain literal strings, when the string includes special characters, such as a forward slash (/). Quotation marks can also be used to retrieve records that contain numbers that may otherwise be confused for earlier searches. In the example, a search for 3.vo would limit the string from your third search in your search history to the volume field. By including the number in quotation marks, the search will retrieve documents with a 3 in the volume number.
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Stopwords

At customer request, Stopwords have been eliminated from this database. You can now search for words or phrases like is there hope.tw. Previously such searches would have returned an error because they included stopwords.

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Changing to this Database
To change a search session to a segment of this database from another database or another segment, use the following syntax in the Ovid Syntax tab:
	Command Syntax:	..c/idft
	Sentence Syntax:	use idft
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Sample Documents

Sample 1

Accession Number 
  FIAF0000000144
Institute Name
  ZHONGGUO DIANYING ZILIAOGUAN (CHINA FILM ARCHIVE)
Address
  ADDRESS: No.3 Wenhuiyuan Road, Xiaoxitian. Haidian District, Beijing.  P.R. of China; 
  TELEPHONE: (86-10) 225.0916; FAX: (86-10) 225.9315
Notes
  INSTITUTION FOUNDED: 1958. COLLECTION BEGUN: 1958.
Staff
  Mr. Li Yi-ming, Head of Documentation
Published Materials
  BOOKS: 12,000 - - Catalogued by author and subject. Classified by UDC.  PERIODICALS 
  AND NEWSPAPERS: 528 titles - - Some indexing of archive  journals. PRESS BOOKS AND 
  EXHIBITORS' CAMPAIGN MANUALS: 34,417 on  Chinese films and 7,439 on foreign films.
Unpublished Materials
  UNPUBLISHED SCRIPTS: 50. SCRAPBOOKS: 3,000.
Visual & Sound Materials
  PHOTOGRAPHS: 250,960. POSTERS: 18,930. SOUND RECORDINGS: Records : 400 ; 
  Audiocassettes : 800.
Access
  HOURS OF SERVICE: Monday-Saturday : 8:00 - 16:30. REFERENCE: Available to bona fide 
  students by visit, letter and phone. 
Library Publications
  Le Cinéma contemporain (journal) ; Le Journal des informations du cinema (journal) ; 
  Guide to World Cinema (annual).

Sample 2

Accession Number
  FIAF0000000001
Institute Name
  ACADEMY OF MOTION PICTURE ARTS AND SCIENCES. MARGARET HERRICK LIBRARY
Address
  ADDRESS: 333 S. La Cienega Blvd., Beverly Hills, California 90211, USA; 
  E-MAIL: [email protected]; 
  TELEPHONE: (310) 247-3000 (administration); (310) 247-3020 (reference); 
  FAX: (310) 657-5193; WEB SITE: www.oscars.org
Notes
  NOTES: Areas of specialization : General aspects of the world-wide theatrical motion 
  picture industry with a special emphasis on the American industry. 
  INSTITUTION FOUNDED: 1927. LIBRARY ESTABLISHED: 1927. COLLECTION BEGUN: 1927.
Staff
  Linda Harris Mehr, Library Director; Robert Cushman, Photograph Curator/Photographic 
  Services Administrator; Barbara Hall, Research Archivist; Howard Prouty, Acquisitions 
  Archivist; Val Almendarez, Collections Archivist; Susan Oka, Book Acquisitions; 
  Sandra Archer, Head of Reference Services; Lucia Schultz, Librarian, Authority Control; 
  Don Lee, Librarian, Cataloguer; Greg Walsh, Librarian, Scripts/Festivals and Awards Files; 
  Libby Wertin, Librarian, Academy History Files; Anne Coco, Graphic Arts Librarian;
  Lea Whittington, Librarian, Serials; Zoe Friedlander, Data Base Manager; Cecilia Hui, 
  Information Systems Coordinator; Warren Sherk, Music and Recorded Sound Specialist/Database
  Archivist; Jane Glicksman, Digital Archivist
Published Materials
  BOOKS: 25,000 - - The Library attempts to collect most books in English on all aspects 
  of motion pictures, plus important foreign reference sources and selected books in allied 
  fields. Catalogued by author, title and subject according to AACR2. Classified by modified 
  Library of Congress. PERIODICALS AND NEWSPAPERS: 2,400+ titles - - Subscriptions: 200. 
  The periodicals holdings cover all aspects of filmmaking from the first decade of the 
  century to the present. The holdings consist of English-language magazines, trade journals 
  and studio house organs. Some indexing by film title, personality and subject. Subscription
  to International Index to Film Periodicals. SOUVENIR PROGRAMS: Quantity unknown. 
  Some thousands interfiled within the production clipping files. 
  FESTIVAL CATALOGUES: Quantity unknown. Interfiled within the festivals clipping files. 
  PRESS BOOKS AND EXHIBITORS' CAMPAIGN MANUALS: Quantity unknown. Vast quantity interfiled 
  within the production clipping files, from 1903 to date. PRESS KITS: Quantity unknown. 
  Interfiled within the production clipping files. DATABASES: Over 60 - - Voyager Catalog 
  for books, pamphlets, periodicals, scripts, posters Inmagic databases for the following: 
  Accession Manager which tracks items coming into library; Film Title master List 
  (our film title authority); Motion Picture Scripts (holdings of 6 LA area libraries, 
  including the Herrick); Manuscript Inventories; Photograph Inventories; Graphic Arts 
  Collection; Music and Recorded Sound; various Academy Awards databases; periodical Index 
  (in-house indexing to many of library's holdings); Oral History Collections 
  (ours and others); Index to Oral History Collections; Industry contacts; Manuscript 
  Repositories. MICROFILMS: 60 periodical titles on microfilm reels; 4500 microfiched 
  clipping files - - microfilm reels are for numerous film publications from silent era 
  to more recent times. Microfiched files are those from library's production, biography 
  and subject clipping files
Unpublished Materials
  UNPUBLISHED SCRIPTS: 75,000 - - Over 10,000 in general core collection, plus 65,000 
  additional in special collections. CLIPPING FILES: 200,000+ files - - Production files 
  (1894 to date): cover individual theatrical motion pictures (worldwide); contain newspaper 
  and magazine clippings, stills, slides, transparencies, programmes, pressbooks, press kits 
  and lobby cards. Biography files: contain newspaper and magazine clippings, studio 
  biographies, stills, slides and transparencies. General Subject files: cover motion 
  picture-related subjects, organizations, studios; contain newspaper and magazine clippings,
  organization publications and stills. Thousands of above files have been microfiched. 
  Festival and Awards files: cover worldwide film festivals and film-related awards; contain 
  newspaper and magazine clippings, catalogues, programmes and stills. Academy Awards files: 
  cover the Awards ceremony and activities of the Academy; contain newspaper and magazine 
  clippings, publicity releases, organization publications, broadcast scripts of the Academy 
  Awards shows, stills and slides. SCRAPBOOKS: 2,000 - - Personal scrapbooks of many 
  individuals, including: Jean Hersholt, Mary Pickford, Cary Grant, Hedda Hopper, Louella 
  Parsons, Richard Barthelmess, Colleen Moore, Sidney Skolsky, George Stevens, Jackie Coogan,
  Harriet Parsons, Ann Sothern, Irene (costume designer), Katharine Hepburn, Frank Borzage, 
  W. C. Fields. PRODUCTION FILES: Contracts, call sheets, legal papers, studio papers kept 
  in individual special collections.
Visual & Sound Materials
  PHOTOGRAPHS: 10,000,000+ - - Includes prints, negatives, slides and transparencies of 
  production scenes, behind-the-scenes activities, candids, publicity, portrait, wardrobe, 
  and set reference. POSTERS: 35,000 - - Collection includes l-sheet, 3-sheet, 6-sheet, 
  24-sheet and European sized posters. There are thousands more lobby cards and insert 
  posters. Mainly American, but also a large collection of Japanese posters, European 
  posters, as well as foreign versions of American films. Of special note are three special 
  poster collections: the Edward Mapp Collection of more than 1,200 posters documenting the
  contributions of African-Americans in film, from 1920 on; the Cudequest Family Collection 
  of over 1,200 posters for animated films from the early teens on; and the Richard Koszarski 
  Collection of more than 1,700 Polish films dating from the 1950s to the 1990s. 
  SOUND RECORDINGS: Audiotapes (open reel) : 2,009 ; disc recordings: 5,000; 
  audio cassettes: 2,610 ; CDs : 550 - - Includes soundtracks, story conferences, 
  Lux Radio Theatre discs, Hattie McDaniel radio programs, and oral history recordings 
  (cassettes and open-reel).
Special Collections:
  MANUSCRIPTS: (includes papers, scripts, production and costume sketches, sheet music, 
  music scores, sound recordings): Among the major collections are those of directors 
  Alfred Hitchcock, John Huston, George Stevens, Buster Keaton (primarily his vaudeville 
  period), George Cukor, Lewis Milestone, Fred Zinnemann, Sam Peckinpah, Martin Ritt, 
  Hal Ashby, George Roy Hill, Paul Mazursky, William Friedkin, Arthur Hiller, Bryan Forbes, 
  John Sturges; producers William N. Selig, Mack Sennett, Samuel Goldwyn, Adolph Zukor, 
  Hal B. Wallis, Jules White, Leonard Goldstein; actors Jackie Coogan, Mary Pickford, 
  Cary Grant, Charlton Heston, Gregory Peck, David Niven; cinematographers James Wong Howe, 
  Elmer Dyer, Paul Ivano, Joseph Biroc, J. Roy Hunt; director and graphic artist Saul Bass;  
  writers Ring Lardner Jr., Valentine Davies, Barry Lyndon, Robert Lees and Fred Renaldo,  
  Endre Bohem, Ian McLellan Hunter, Ranald MacDougall, Milton Krims, John Paxton, Isobel 
  Lennart, Norman Panama, Victor Heerman, Kay Van Riper, Eleanor Perry; journalists Gladys 
  Hall, Charles Champlin, Philip K. Scheuer, Hedda Hopper, Louella Parsons, Sidney Skolskyy; 
  composers Sammy Cahn, Jerry Goldsmith, Alex North, Harry Sukman; makeup artists Clay 
  Campbell, Perc Westmore; costume designers Edith Head, Leah Rhodes, Dorothy Jeakins, 
  Renie (Conley), Gwen Wakeling; production designers Leo "K" Kuter, Robert Boyle. 
  Organizational and studio holdings include those for Metro-Goldwyn-Mayer 
  (scripts, 1918-1986); Paramount (scripts, pressbooks, 1914-1969); Motion Picture 
  Association of America (MPAA) Production Code Administration files; Screen Composers 
  Guild records; Motion Picture Society for the Americas records; Lux Radio Theatre scripts
  and discs; and the B'Hend & Kaufman motion picture theater archives. 
  PHOTOGRAPHS: Includes collections from Metro-Goldwyn-Mayer (1924-1972),  
  Paramount (1914-1970), RKO (1929-1958), United Artists (1950-1980), Universal (1946-1956),
  First National (1920-1931), Thomas H. Ince, Cecil B. DeMille, Mary Pickford, Hedda Hopper, 
  Louella Parsons, George Stevens, Alfred Hitchcock, Fred Zinnemann, Sam Peckinpah, 
  George Cukor, John Huston, Lewis Milestone, Mack Sennett, Jules White, Hal B. Wallis, 
  Jackie Coogan. ORAL HISTORY PROGRAM: Recorded interviews have been conducted with over  
  forty individuals, including Edward Anhalt (writer), Saul Bass (graphic designer-filmmaker),  
  Margaret Booth (film editor), Robert Boyle (art director), Edward Carfagno (production 
  designer), Mark Davis (animator), Philip Dunne (writer-director), Rudy Fahr (editor), 
  Richard Goldstone (producer), M.L. Gunzburg (3-D), Sam Jaffe (agent-producer), 
  Nal Kantor (writer), Carlton Moss (writer-director), Ronald Neame (director), 
  Hans Salter (composer), Lela Simone (sound and music supervisor), Murray Spivack 
  (music and re-recording mixer), Daniel Taradash (writer), Robert M.W. Vogel (studio 
  executive). Upon completion, edited and indexed transcripts are made available for 
  reading in the library.
Access
  HOURS OF SERVICE: Monday, Thursday, Friday : 10:00 - 18:00; Tuesday: 10:00 - 20:00 
  (On-site visitation); Monday, Tuesday, Thursday, Friday : 9:00 - 15:00 (Telephone reference).
  CONDITIONS FOR ACCESS: Regular holdings (books, periodicals, clipping files, screenplays, 
  photographs) available for on-site research. Photographic identification (driver's license,
  passport, etc.) required for admittance. Restricted access: posters. Special collections 
  (manuscripts, scrapbooks, sound recordings, sketches, photograph and screenplay collections,
  institutional records, etc.) are available by prior appointment only, to individuals with 
  a bona fide research need. A library "Project Description Form" must be completed in full 
  by the applicant, and approved by the Archivist. REFERENCE: Reference assistance available 
  by phone, in person and via e-mail. The National Film Information Service (NFIS), a 
  fee-based service of the Library, will perform limited amounts of research by mail for 
  those outside the Los Angeles area. Inquiries should be addressed to NFIS at the Margaret 
  Herrick Library. LOAN SERVICE: Inter-library loan available only for microfiched clipping 
  files. Arranged through NFIS. EXCHANGE SERVICE: Yes. REPRODUCTION SERVICE AND CHARGE: 
  Yes. Regular phocopying (20 pages per day) @ 25 cents per page; overnight copying 
  @ 50 cents per page. Reproduction of regular photographs @ $40 per still. Contact 
  library to learn additional rates for NFIS copying, Special Collections copying and 
  reproductions of Academy Awards photographs.

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Producer Information

Producer

International Federation of Film Archives (FIAF)
Main Address: 42 Rue Blanche
1060 Brussels
Belgium
Email: [email protected]
Phone: +32 2 534 61 30
Fax: +32 2 534 47 74
URL: http://www.fiafnet.org

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Copyright

Copyright of the data, FIAF, 1972 to present, All Rights Reserved Copyright production, database build and data conversions, IVS nv/sa -Iscientia, 2003 to present, All Rights Reserved Copyright Search and Retrieval Software, 1990 to present.

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